lkpelectric.blogg.se - How to check for passive voice in word mac

For this process, the most important feature is “ Show Readability Statistics,” which you need to check. Once the tab opens, you’ll find an assortment of adjustable features, including language modes, showing readability statistics, and more. Now that you’re in “ Options,” you’ll want to select “ Proofing,” which is also on the left-hand side of the menu. Within the tab, you’ll find the “ Options” menu in the left column. Step #1: Access the Options Menuįirst, open Microsoft Word and navigate the “ File” tab. But, it’s an essential component of any writer’s arsenal at this point. This feature wasn’t initially available when the newer versions of Word were released. This guide applies to individuals using Microsoft Word as a part of Office 365. However, did you know that popular programs, such as Word, have built-in grammar checking? Enabling Passive Voice Checking in Word (Office 365) Many of these platforms can be downloaded and used with word processing software. At the same time, since the macro always highlights she’s, he’s, and it’s, it incorrectly highlights some has contractions (“He’s had it”).Using passive voice checkers is one of the best ways to edit the grammar in your writing. That’s why I say that this macro finds “almost all” be-verbs. I chose to ignore apostrophe+ s in other cases since the macro can’t tell a possessive (“that flower’s petals”) from a contraction (“that flower’s bright).

You might wonder why this macro highlights apostrophe+ s only in she’s, he’s, and it’s. If you ever want to encode straight and curly apostrophes in a Word macro, as I’ve done above, save yourself some trouble and use their Unicode decimal codes-39, 8216, and 8217-not their Unicode hex codes. If you like this macro, you might also like the one I describe here: Find Long Sentences Instantly in Your Microsoft Word Docs. Every time you run the macro, this text appears as a margin comment with each be-verb found. Optional: Edit the comment text-the phrase in quotation marks near the end of the macro. To see all the text, use the horizontal scroll bar at the bottom of the box.) The macro comprises everything in the box below, from Sub to End Sub. (The lines of text in this box may not wrap on your screen. Word instantly highlights every be-verb in the doc, adding the margin comment for each one. Open the Macros dialog ( Tools > Macro > Macros).Open Word, and draft your document or paste in text from another application.Copy the macro (below), paste it into the blank document, and close Visual Basic Editor.In Word, open Visual Basic Editor ( Tools > Macro > Visual Basic Editor).Anne says, “My version of Word uses a different path to create a macro, but the cut-and-paste still worked perfectly once I got there.”

If these instructions don’t match your version of Word, you can probably find the steps you need online. You may discover differences on a PC.Īfter you run the macro using the following the instructions, your doc highlights the be-verbs, looking something like this:

I’ve tested these instructions on a Mac.

For more of my thoughts on be-verbs, including times that they come in handy, see “ To Be or Not To Be.”.

(I did so to put the emphatic word- evil-at the end of the sentence.

Don’t feel obligated to ditch all your be-verbs.

I don’t know of a way to dismiss them in batches.

Running this macro in a long document may yield hundreds of margin comments.

Don’t worry-you don’t have to know anything about macros or code, and it takes just a couple of minutes. Want to try this macro for yourself? Follow the instructions below. The other 99% of the time, use active voice: It’s a be-verb ( am, are, were, is, etc.) Anne even created her own Facebook post sharing this Word macro, saying that this macro will help “declutter your work in ways you had no idea you needed.”